Documents management - filling documents at the central filing, retrieving and archiving of correspondences. #ANOTHER WORD FOR TIMELY MANNER FREE#various accounts forms, duty/tax free forms and other documents whenever requested. Typing and formatting of miscellaneous jobs e.g. General Office Administration Support General management support to Administration, HR and Finance Department. Front Office tidiness – maintain the reception area in a neat and organized manner, and ensure display of current IUCN publications at the front office desk. Front office equipment & stationery – ensure that the front office equipment (printers, photocopiers and scanners) are always in good working condition and loaded with paper. Mail management- handling and distribution of incoming and outgoing mail (from/to the post office, hand deliveries to the office and with assigned couriers provide services to and from office for all staff in respect of local and international mail services. As the 1st IUCN contact person both on phone and reception, receive IUCN visitors and politely advise them accordingly. Callers should be treated with courtesy and should not be kept on the line unnecessarily. MAJOR RESPONSIBILITIES: SPECIFIC DUTIES: Front Office Management Switchboard management - handling and screening of all incoming calls and routing them to their proper recipients.
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